Signs of a Bad Bookkeeper: How to Avoid Costly Mistakes

Signs of a Bad Bookkeeper: How to Avoid Costly Mistakes

As a business owner, you rely on your bookkeeper to manage your finances, keep accurate records, and help you make informed decisions. However, not all bookkeepers are created equal. Hiring a bad bookkeeper can lead to costly mistakes that can harm your business in the long run. In this article, we'll discuss the signs of a bad bookkeeper and how to avoid them.

Lack of Communication

One of the most significant signs of a bad bookkeeper is a lack of communication. A good bookkeeper should be proactive in communicating with you about your finances, alerting you to potential issues, and providing updates on your financial status. If your bookkeeper is difficult to get in touch with, doesn't respond to your messages, or fails to provide regular updates, it could be a sign that they're not taking their job seriously.

Inaccurate Record-Keeping

Another critical function of a bookkeeper is to keep accurate records. If your bookkeeper is making frequent mistakes, such as misclassifying expenses or failing to reconcile accounts, it could be a sign of incompetence or negligence. Poor record-keeping can lead to errors on your tax returns, missed deductions, and other costly mistakes.

Lack of Attention to Detail

A good bookkeeper must be detail-oriented and organized. If your bookkeeper is frequently making mistakes or overlooking important details, such as duplicate payments or unrecorded expenses, it could be a sign that they're not paying attention to their work. Small mistakes can add up over time and lead to significant financial issues for your business.

Not Up to Date with Technology

In today's digital age, bookkeeping software and tools are constantly evolving. A good bookkeeper should be up to date with the latest technology and be able to recommend tools and processes that can streamline your finances and improve your bottom line. If your bookkeeper is using outdated software or doesn't seem interested in exploring new technology, it could be a sign that they're not invested in their job or keeping up with industry trends.

Lack of Professionalism

Your bookkeeper is an extension of your business, and as such, they should behave in a professional manner at all times. If your bookkeeper is frequently late or absent, makes excuses for mistakes, or doesn't take their job seriously, it could be a sign of unprofessionalism. A bookkeeper who isn't committed to their job or your business can lead to costly mistakes and ultimately harm your reputation.

At Accounting Supports, we understand that finding the right bookkeeper can be a challenge. That's why we offer an online virtual bookkeeping service that maintains your books starting from $99 per month. Our team of experienced bookkeepers is dedicated to providing full support for your business needs, ensuring that your finances are accurate and up to date.


In summary, a bad bookkeeper can cause significant harm to your business. By paying attention to the signs of a bad bookkeeper, such as lack of communication, inaccurate record-keeping, lack of attention to detail, not up to date with technology, and lack of professionalism, you can avoid costly mistakes and find a bookkeeper who is invested in your success. When looking for a bookkeeper, be sure to ask for references, check their credentials, and communicate your expectations clearly.

Remember, your bookkeeper is a vital part of your team, and finding the right person for the job can make all the difference in the success of your business. Contact Accounting Supports today to learn more about how our virtual bookkeeping service can help your business thrive.